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Uploading and creating content

The Create page lets you upload new files into the system. It also provides an overview of your drafts and the assets you created that are not yet published or submitted for review.

To access the Create page, on the main menu bar, click Create.

You can search through your created assets using the search bar and the display and sorting toolbar at the top of the page.

Note

In the Create page, assets can be in the Created state (in case of new file uploads or creation of drafts) or the Rejected state (in case the asset is rejected in the Review page).

Upload files

To upload new files:

  1. On the main menu bar, click Create.
  2. On the top-right of the Create page, click Upload files .
  3. Use one of the following methods to import files:
    • Drag and drop: drag the files you want to upload into the Upload tab of the Upload files dialog box, then click Done.
    • Select file: in the Upload files dialog box, click Select files, locate and open the file you want to upload, then click Done.
    • Import file: on the Import links tab of the Upload files dialog box, paste links to the files you want to upload, then click Import.

While the files are uploading:

  • You cannot leave the page.
  • A bar indicates the progress of the upload.
  • You can pause and resume the upload operation at will.

When the upload finishes, the Create page displays the uploaded assets.

Important

The upload size limit is 10 GB per file.

Note

Uploading a file using the Import file method creates an upload job. You can follow the progress of the job in your Background processes page.

Tip

You can also upload files using configured hot-folders, which are implementation-specific.

Thumbnail rendition

On the Create page, uploaded files show as tiles displaying thumbnails or medium renditions of the assets. Video uploads show animated thumbnails. These animations consist of several frames of the uploaded video. The animation starts when you hover your mouse cursor over the thumbnail.

While the thumbnail rendition is processing, a mountain icon shows instead of the thumbnail. This icon indicates that the rendition for the asset is not ready. When the media processing engines finish to process the asset, the thumbnail rendition appears.

A predefined image shows if it is impossible to create a thumbnail or a medium rendition (for example, if the file type is not supported for rendition). The default predefined images are:

  • For audio files (.mp3, .wav).
  • For compressed data files (.zip, .7z).
  • For files for which a preview cannot be produced.

Composite assets

For compressed files (composite assets), you can configure Sitecore Content Hub™ to use the first available image file in the root folder and set it for all the other files in the asset file history. This function automatically sets thumbnails and previews to the alternative file because preview or thumbnail renditions cannot be created from the compressed file.

You can also enable the Triggers extract archives flag for composite assets. This functionality extract and lets you view the content of the compressed file in the asset details pages.

The following screenshot illustrates an example configuration:

[IMPORTANT] Only superusers can configure these options on the CompositeAssetsFlowTemplate setting.

When you upload a .ZIP file, the system checks the sub-files placed in the root of the file. From this list of files, the first acceptable .jpg or .pdf file is automatically set as an alternative file and used for the thumbnail rendition.

Operations

Operations for a single asset item are available on the asset tile.

You can perform the following operations:

  • Inline preview : opens the inline preview.
  • Submit for approval : sends the asset for review.
  • Delete : deletes the asset.

The asset tile provides a brief description of the asset. Commonly displayed properties include thumbnail preview and title.

To open the asset details page, click the asset tile.

Bulk operations

To perform a bulk operation, you first need to select the assets on which you want to apply it.

Bulk operations are available on the right of the page menu bar. You can perform the following bulk operations:

  • Submit for approval : sends the asset for review.
  • Edit in table : lets you edit the selected assets in a table.
  • Delete : deletes the selected assets.
  • More actions : displays more available operations.
    • Edit : lets you mass edit the selected assets.
    • Refresh renditions : refreshes the assets renditions.
    • Create Public Link : creates public links for the assets.
    • Download : downloads the selected assets.
    • Direct Publish : publishes the selected assets without review or approval.
    • Show selected only : displays only the selected assets.
    • Copy to clipboard : copies the selected assets to the clipboard.

Project incoming

On the top-left of the page, you can click Project incoming to access the Project incoming page. On the Project incoming page, you can manage the assets sent for review using the Send to DAM operation.

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