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Share via email

Using the share via email feature, you can share assets directly with internal and external recipients through email. This feature enables you to share multiple assets with multiple recipients and simplifies the process of downloading assets. No metadata is shared using the share via email feature.

The Share via email operation is available by default on the following pages:

Note

The following validation is done on the email message:

  • The number of recipients is limited to 50.
  • The number of characters in the comment is limited to 250.

Asset details

To share an asset using email:

  1. On the menu bar, click Assets.
  2. On the Assets page, click an asset.
  3. On the Asset details page, click More actions , then click Share via email .
  4. In the Share via email dialog box, define the following fields:

    FieldTypeDescriptionValueMandatory/Optional
    RecipientsStringList of recipients for the email.Email addresses separated by commas.Mandatory
    CommentStringComment joined to the email.String value.Optional
    ExpirationDateTimeExpiration date of the download link provided in the email.DateTime value. By default, the link does not expire.Optional
  5. Click Send.

Assets

To share a selection of assets using emails:

  1. On the menu bar, click Assets.
  2. On the Assets page, select the assets you want to share.
  3. Click Show all items , then click Share via email .
  4. On the Share via email tab, define the following fields:

    FieldTypeDescriptionValueMandatory/Optional
    RecipientsStringList of recipients for the email.Email addresses separated by commas.Mandatory
    CommentStringComment joined to the email.String value.Optional
    ExpirationDateTimeExpiration date of the download link provided in the email.DateTime value. By default, the link does not expire.Optional
  5. Optionally, to remove assets that you decide not to share, click the Assets tab, select an asset, and click Remove .
  6. Click Send.

Collections

You can organize your assets into collections.

To share a collection using emails:

  1. On the menu bar, click Collections.
  2. On the Collections page, click a collection.
  3. On the Collection details page, click Share link .
  4. In the Share link dialog box, turn On the Enable page switch, then click Email .
  5. In the Share via email dialog box, define the following fields:

    FieldTypeDescriptionValueMandatory/Optional
    RecipientsStringList of recipients for the email.Email addresses separated by commas.Mandatory
    CommentStringComment joined to the email.String value.Optional
  6. Click Send.

Download orders

To share a download order using emails:

  1. On the menu bar, click Profile and settings , then click Downloads .
  2. On the line of the download you want to share, click More actions then click Share via email .
  3. In the Share via email dialog box, define the following fields:

    FieldTypeDescriptionValueMandatory/Optional
    RecipientsStringList of recipients for the email.Email addresses separated by commas.Mandatory
    CommentStringComment joined to the email.String value.Optional
    ExpirationDateTimeExpiration date of the download link provided in the email.DateTime value. By default, the link does not expire.Optional
  4. Click Send.

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