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  • Operations overview

    The Entity operations component in Sitecore Content Hub defines which operations are available on an entity detail page or a Selection component. The list of available operations depends on the page's entity definition or entity definitions.

    Operations

    The operations and the related entities are as follows:

    OperationIconDescriptionEntity
    Add labelAdd a label.Asset
    Add to entityThe Add to entity operation links entities to parent entities.Asset / Collection / Content / Print / Product/ Project
    Add to saved selectionUsers can share selections of assets with other users.Asset / Collection / Content
    AnnotateAnnotations are a method to comment on any type of content. The main purpose of annotations is to review content by giving feedback. Users can collaborate adding new comments and replying to other comments.Asset
    API keysYou need an authentication API key to access both the Preview API and the Delivery API.Collections
    ApproveAssets in review can be approved. Other examples include; MRM jobs and CMP flow.Asset
    ArchiveEntity objects in a State flow can be archived, which is usually the final stage in a state flow.Asset
    Assign state flowsAdd an entity to a state flow.Asset / Collections / Content / Print / Product / Project
    Attach to campaignAttach content to a campaign.Content
    Check inChecks in the previously checked out asset back into Content Hub.Asset
    Check outChecks out the asset to InDesignAsset
    Create draftUsing the drafts feature, you edit items without directly applying the changes to the original item versions. You can also save a modified item as a standalone item. Drafts allow you to adapt and reuse items while maintaining the original item's intent, style, tone, and context.Asset / Content
    Create variantUsing the variants feature, you create variants of existing entities to customize content for a specific target group (for example, audience, market, country, culture).Content / Product
    Create public linksPublic links allow users to share assets with external people who do not have permission to download the assets. This functionality provides an unsigned public link to any pre-generated file rendition of an asset. Content Hub can auto-generate a publicly accessible link to all the existing Renditions of an Asset.Asset
    DeleteDeletes an object or objects.Asset / Collection / Content / Print / Product/ Project
    Detach from original
    Direct publishDirect publish moves an asset or assets directly from the created status to the DAM, without passing through the Review status.Asset
    Discard checkoutYour file is removed from your OneDrive, and the asset in Content Hub will be unlocked.Asset
    Download OneDriveYour file is uploaded from Content Hub to your OneDrive, but the file is not tracked, so the assets remain unlocked.Asset
    DownloadDownload an asset or assets.Asset / Collections / Content
    DuplicateCreate a copy of an original entity.Content
    Edit in tableThe Edit in table functionality allows you to mass update the metadata of multiple selected assets.Asset
    EditEdit allows you to edit the common properties of a single asset or multiple assets at once.Asset
    External actionsAdd an external action to an entity.Asset / Collection / Content / Print / Product/ Project
    Find duplicate filesFinds duplicates assets.Asset
    Generate PDFGenerates a PDF allows users to generate a PDF file from a list of entities.Asset / Collection / Content / Print / Product/ Project
    LocalizeLocalize the content. Localize allows you to adapt content or campaigns for a defined localization.Content
    Move to trashMoves asset or assets to trashAsset
    OneDrive checkoutYour files are uploaded to your OneDrive and the assets are in Content Hub.Asset
    OneDrive downloadYour file is download from Content Hub to your OneDrive, but the file is not tracked, so the assets remain unlocked.Asset
    Overwrite valuesDefines how the values of a variant are created and which fields are to be overwritten.Content
    PreviewView a preview of the entity.Asset
    Publish to delivery platformPublish entity definition or publish entity definition members.Asset / Collection / Content / Print / Product/ Project
    Quick editAllows you to make quick edit to an asset or assets.Asset / Collection / Content / Print / Product/ Project
    RawContent
    Refresh renditionsRefreshes the renditions of an entity, such as an asset.Asset
    RefreshRefresh the entity.Asset / Print / Product / Project
    RejectReject stops an asset from moving from Under review status to Approved status, and returns the asset to the Created status.Asset
    Remove from collectionRemoves an asset or assets from a collection.Asset / Collection / Content
    Remove from saved selectionRemoves asset or assets from saved selection.Asset / Collection / Content
    Remove labelRemoves label from asset or assets.Asset
    Request downloadRequest download of asset or assets.Asset
    RestoreRestores an asset or assets from TrashAsset
    SaveSave any changes made to an ntity or entities.Asset / Collection / Content / Print / Product/ Project
    Save as newSaves the edited draft as a new version of the entity.Content
    Send to DAMSend to DAM moves the asset or assets from review status to approved status.Asset
    Share via emailYou can configure the share via email feature to share assets directly with internal and external recipients through email. This feature enables you to share multiple assets with multiple recipients and simplifies the process of downloading assets.Asset / Collections
    State flow transitionsSee the details on the entity status in the associated state flows.Asset / Collection / Content / Print / Product/ Project
    Submit for approval (publish draft)Submit draft for approval.Asset / Content
    Submit for approvalSubmits the asset or assets for approval.Asset
    SubmitSubmits the asset or assets for approval.Asset
    Toggle switchAdds a switch to the field of an asset. Toggle switch are used for Boolean choices such as enabling or disabling features.Asset / Collection / Content / Print / Product/ Project
    UnarchiveUnarchive an asset.Asset
    UnlinkUnlink for a related entity object.Asset
    UnlockUnlock assets, which have been locked. For example, assets checked out by the OneDrive checkout.Asset
    Unpublish from delivery platformUnpublish entity definitions or unpublish entity definition members.Asset / Collection / Content / Print / Product/ Project
    UploadUpload allows you to upload a new file. For example, to upload a new file as a version of an asset.Asset
    UsageUsage shows where the asset is being used.Asset
    User accessDefine user access to content collections.Collection
    Use direct linkProvides access to the direct or gateway linkAsset
    VariantsLists variants of the original entity.Content
    Version historyVersion history provides a running list of the changes that have occurred in the entity over its lifetime.Content
    View ancestor detailsView the detail page of the content's ancestor.Content
    View detail pageView the details page of the entity.Asset / Collection / Content / Print / Product/ Project
    View detailsView the details of the entity.Asset / Collection / Content / Print / Product/ Project
    View draftView the draft or a variant that was created from an original entity.Content
    View originalView the original content that was used to create a draft or a variant.Content
    View related entityView related entity. An Entity Relation Object contains links to the related Entity Resources for an entity relation.Asset / Collection / Content / Print / Product/ Project
    Note

    Operations related to variants and drafts are not shown unless the entity has Variants and Drafts.

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