Operations overview

The Entity operations component in Sitecore Content Hub™ defines which operations are available on an entity detail page or a Selection component. The list of available operations depends on the page's entity definition or entity definitions.

Operations

The operations and the related entities are as follows:

Operation	Description	Entity
Add label	Add a label.	Asset
Add to entity	The Add to entity operation links entities to parent entities.	Asset / Collection / Content / Print / Product/ Project
Add to saved selection	Users can share selections of assets with other users.	Asset / Collection / Content
Annotate	Annotations are a method to comment on any type of content. The main purpose of annotations is to review content by giving feedback. Users can collaborate adding new comments and replying to other comments.	Asset
API keys	You need an authentication API key to access both the Preview API and the Delivery API.	Collections
Approve	Assets in review can be approved. Other examples include; MRM jobs and CMP flow.	Asset
Archive	Entity objects in a State flow can be archived, which is usually the final stage in a state flow. Examples of archiving are archived assets.	Asset
Assign state flows	Add an entity to a state flow.	Asset / Collections / Content / Print / Product / Project
Attach to campaign	Attach content to a campaign.	Content
Check in	Checks in the previously checked out asset back into Content Hub.	Asset
Check out	Checks out the asset to InDesign	Asset
Create draft	Using the drafts feature, you edit items without directly applying the changes to the original item versions. You can also save a modified item as a standalone item. Drafts allow you to adapt and reuse items while maintaining the original item's intent, style, tone, and context.	Asset / Content
Create variant	Using the variants feature, you create variants of existing entities to customize content for a specific target group (for example, audience, market, country, culture).	Content / Product
Create public links	Public links allow users to share assets with external people who do not have permission to download the assets. This functionality provides an unsigned public link to any pre-generated file rendition of an asset. Content Hub can auto-generate a publicly accessible link to all the existing Renditions of an Asset.	Asset
Delete	Deletes an object or objects.	Asset / Collection / Content / Print / Product/ Project
Detach from original	Detaches a variant from its original entity.	Content
Direct publish	Direct publish moves an asset or assets directly from the created status to the DAM, without passing through the Review status.	Asset
Discard checkout	Your file is removed from your OneDrive, and the asset in Content Hub will be unlocked.	Asset
Download OneDrive	Your file is uploaded from Content Hub to your OneDrive, but the file is not tracked, so the assets remain unlocked.	Asset
Download	Download an asset or assets.	Asset / Collections / Content
Duplicate	Create a copy of an original entity.	Content
Edit in table	The Edit in table functionality allows you to mass update the metadata of multiple selected assets.	Asset
Edit	Edit allows you to edit the common properties of a single asset or multiple assets at once.	Asset
External actions	Add an external action to an entity.	Asset / Collection / Content / Print / Product/ Project
Find duplicate files	Finds duplicates assets.	Asset
Generate PDF	Generates a PDF allows users to generate a PDF file from a list of entities.	Asset / Collection / Content / Print / Product/ Project
Localize	Localize the content. Localize allows you to adapt content or campaigns for a defined localization.	Content
Move to trash	Moves asset or assets to trash	Asset
OneDrive checkout	Your files are uploaded to your OneDrive and the assets are in Content Hub.	Asset
OneDrive download	Your file is download from Content Hub to your OneDrive, but the file is not tracked, so the assets remain unlocked.	Asset
Overwrite values	Defines how the values of a variant are created and which fields are to be overwritten.	Content
Preview	View a preview of the entity.	Asset
Publish to delivery platform	Publish entity definition or publish entity definition members.	Asset / Collection / Content / Print / Product/ Project
Quick edit	Allows you to make quick edit to an asset or assets.	Asset / Collection / Content / Print / Product/ Project
Raw	Content
Refresh renditions	Refreshes the renditions of an entity, such as an asset.	Asset
Refresh	Refresh the entity.	Asset / Print / Product / Project
Reject	Reject stops an asset from moving from Under review status to Approved status, and returns the asset to the Created status.	Asset
Remove from collection	Removes an asset or assets from a collection.	Asset / Collection / Content
Remove from saved selection	Removes asset or assets from saved selection.	Asset / Collection / Content
Remove label	Removes label from asset or assets.	Asset
Request download	Request download of asset or assets.	Asset
Restore	Restores an asset or assets from Trash	Asset
Save	Save any changes made to an ntity or entities.	Asset / Collection / Content / Print / Product/ Project
Save as new	Saves the edited draft as a new version of the entity.	Content
Send to DAM	Send to DAM moves the asset or assets from review status to approved status.	Asset
Share via email	You can configure the share via email feature to share assets directly with internal and external recipients through email. This feature enables you to share multiple assets with multiple recipients and simplifies the process of downloading assets.	Asset / Collections
State flow transitions	See the details on the entity status in the associated state flows.	Asset / Collection / Content / Print / Product/ Project
Submit for approval (publish draft)	Submit draft for approval.	Asset / Content
Submit for approval	Submits the asset or assets for approval.	Asset
Submit	Submits the asset or assets for approval.	Asset
Toggle switch	Adds a toggle switch to the field of an asset. Toggle switch are used for Boolean choices such as enabling or disabling features.	Asset / Collection / Content / Print / Product/ Project
Unarchive	Unarchive an asset.	Asset
Unlink	Unlink for a related entity object.	Asset
Unlock	Unlock assets, which have been locked. For example, assets checked out by the OneDrive checkout.	Asset
Unpublish from delivery platform	Unpublish entity definitions or unpublish entity definition members.	Asset / Collection / Content / Print / Product/ Project
Upload	Upload allows you to upload a new file. For example, to upload a new file as a version of an asset.	Asset
Usage	Usage shows where the asset is being used.	Asset
User access	Define user access to content collections.	Collection
Use direct link	Provides access to the direct or gateway link	Asset
Variants	Lists variants of the original entity.	Content
Version history	Version history provides a running list of the changes that have occurred in the entity over its lifetime.	Content
View ancestor details	View the detail page of the content's ancestor.	Content
View detail page	View the details page of the entity.	Asset / Collection / Content / Print / Product/ Project
View details	View the details of the entity.	Asset / Collection / Content / Print / Product/ Project
View draft	View the draft or a variant that was created from an original entity.	Content
View original	View the original content that was used to create a draft or a variant.	Content
View related entity	View related entity. An Entity Relation Object contains links to the related Entity Resources for an entity relation.	Asset / Collection / Content / Print / Product/ Project

Note

Operations related to variants and drafts are not shown unless the entity has Variants and Drafts.

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