Operations overview
The Entity operations component in Sitecore Content Hub defines which operations are available on an entity detail page or a Selection component. The list of available operations depends on the page's entity definition or entity definitions.
Operations
The operations and the related entities are as follows:
| Operation | Icon | Description | Entity |
|---|---|---|---|
| Add label | Add a label. | Asset | |
| Add to entity | The Add to entity operation links entities to parent entities. | Asset / Collection / Content / Print / Product/ Project | |
| Add to saved selection | Users can share selections of assets with other users. | Asset / Collection / Content | |
| Annotate | Annotations are a method to comment on any type of content. The main purpose of annotations is to review content by giving feedback. Users can collaborate adding new comments and replying to other comments. | Asset | |
| API keys | You need an authentication API key to access both the Preview API and the Delivery API. | Collections | |
| Approve | Assets in review can be approved. Other examples include; MRM jobs and CMP flow. | Asset | |
| Archive | Entity objects in a State flow can be archived, which is usually the final stage in a state flow. Examples of archiving are archived assets. | Asset | |
| Assign state flows | Add an entity to a state flow. | Asset / Collections / Content / Print / Product / Project | |
| Attach to campaign | Attach content to a campaign. | Content | |
| Check in | Checks in the previously checked out asset back into Content Hub. | Asset | |
| Check out | Checks out the asset to InDesign | Asset | |
| Create draft | Using the drafts feature, you edit items without directly applying the changes to the original item versions. You can also save a modified item as a standalone item. Drafts allow you to adapt and reuse items while maintaining the original item's intent, style, tone, and context. | Asset / Content | |
| Create variant | Using the variants feature, you create variants of existing entities to customize content for a specific target group (for example, audience, market, country, culture). | Content / Product | |
| Create public links | Public links allow users to share assets with external people who do not have permission to download the assets. This functionality provides an unsigned public link to any pre-generated file rendition of an asset. Content Hub can auto-generate a publicly accessible link to all the existing Renditions of an Asset. | Asset | |
| Delete | Deletes an object or objects. | Asset / Collection / Content / Print / Product/ Project | |
| Detach from original | |||
| Direct publish | Direct publish moves an asset or assets directly from the created status to the DAM, without passing through the Review status. | Asset | |
| Discard checkout | Your file is removed from your OneDrive, and the asset in Content Hub will be unlocked. | Asset | |
| Download OneDrive | Your file is uploaded from Content Hub to your OneDrive, but the file is not tracked, so the assets remain unlocked. | Asset | |
| Download | Download an asset or assets. | Asset / Collections / Content | |
| Duplicate | Create a copy of an original entity. | Content | |
| Edit in table | The Edit in table functionality allows you to mass update the metadata of multiple selected assets. | Asset | |
| Edit | Edit allows you to edit the common properties of a single asset or multiple assets at once. | Asset | |
| External actions | Add an external action to an entity. | Asset / Collection / Content / Print / Product/ Project | |
| Find duplicate files | Finds duplicates assets. | Asset | |
| Generate PDF | Generates a PDF allows users to generate a PDF file from a list of entities. | Asset / Collection / Content / Print / Product/ Project | |
| Localize | Localize the content. Localize allows you to adapt content or campaigns for a defined localization. | Content | |
| Move to trash | Moves asset or assets to trash | Asset | |
| OneDrive checkout | Your files are uploaded to your OneDrive and the assets are in Content Hub. | Asset | |
| OneDrive download | Your file is download from Content Hub to your OneDrive, but the file is not tracked, so the assets remain unlocked. | Asset | |
| Overwrite values | Defines how the values of a variant are created and which fields are to be overwritten. | Content | |
| Preview | View a preview of the entity. | Asset | |
| Publish to delivery platform | Publish entity definition or publish entity definition members. | Asset / Collection / Content / Print / Product/ Project | |
| Quick edit | Allows you to make quick edit to an asset or assets. | Asset / Collection / Content / Print / Product/ Project | |
| Raw | Content | ||
| Refresh renditions | Refreshes the renditions of an entity, such as an asset. | Asset | |
| Refresh | Refresh the entity. | Asset / Print / Product / Project | |
| Reject | Reject stops an asset from moving from Under review status to Approved status, and returns the asset to the Created status. | Asset | |
| Remove from collection | Removes an asset or assets from a collection. | Asset / Collection / Content | |
| Remove from saved selection | Removes asset or assets from saved selection. | Asset / Collection / Content | |
| Remove label | Removes label from asset or assets. | Asset | |
| Request download | Request download of asset or assets. | Asset | |
| Restore | Restores an asset or assets from Trash | Asset | |
| Save | Save any changes made to an ntity or entities. | Asset / Collection / Content / Print / Product/ Project | |
| Save as new | Saves the edited draft as a new version of the entity. | Content | |
| Send to DAM | Send to DAM moves the asset or assets from review status to approved status. | Asset | |
| Share via email | You can configure the share via email feature to share assets directly with internal and external recipients through email. This feature enables you to share multiple assets with multiple recipients and simplifies the process of downloading assets. | Asset / Collections | |
| State flow transitions | See the details on the entity status in the associated state flows. | Asset / Collection / Content / Print / Product/ Project | |
| Submit for approval (publish draft) | Submit draft for approval. | Asset / Content | |
| Submit for approval | Submits the asset or assets for approval. | Asset | |
| Submit | Submits the asset or assets for approval. | Asset | |
| Toggle switch | Adds a toggle switch to the field of an asset. Toggle switch are used for Boolean choices such as enabling or disabling features. | Asset / Collection / Content / Print / Product/ Project | |
| Unarchive | Unarchive an asset. | Asset | |
| Unlink | Unlink for a related entity object. | Asset | |
| Unlock | Unlock assets, which have been locked. For example, assets checked out by the OneDrive checkout. | Asset | |
| Unpublish from delivery platform | Unpublish entity definitions or unpublish entity definition members. | Asset / Collection / Content / Print / Product/ Project | |
| Upload | Upload allows you to upload a new file. For example, to upload a new file as a version of an asset. | Asset | |
| Usage | Usage shows where the asset is being used. | Asset | |
| User access | Define user access to content collections. | Collection | |
| Use direct link | Provides access to the direct or gateway link | Asset | |
| Variants | Lists variants of the original entity. | Content | |
| Version history | Version history provides a running list of the changes that have occurred in the entity over its lifetime. | Content | |
| View ancestor details | View the detail page of the content's ancestor. | Content | |
| View detail page | View the details page of the entity. | Asset / Collection / Content / Print / Product/ Project | |
| View details | View the details of the entity. | Asset / Collection / Content / Print / Product/ Project | |
| View draft | View the draft or a variant that was created from an original entity. | Content | |
| View original | View the original content that was used to create a draft or a variant. | Content | |
| View related entity | View related entity. An Entity Relation Object contains links to the related Entity Resources for an entity relation. | Asset / Collection / Content / Print / Product/ Project |
Can we improve this article ? Provide feedback